Managed Print Services (MPS) from companies like Syncro can help reduce costs by 30% and improve sustainability through a combination of strategies focused on optimizing print environments, streamlining processes, and reducing waste. Here’s how:

1. Optimising Print Environment

• Assessment and Analysis: Syncro’s MPS begins with a thorough assessment of your current print environment. This analysis identifies inefficient devices, redundant printers, and unnecessary print activities. By consolidating devices and eliminating underutilised machines, you reduce maintenance costs and energy consumption.
• Right-sizing Fleet: The service ensures that you have the right number of printers and copiers in the right locations. Fewer, more efficient machines mean lower energy use and reduced maintenance, translating directly into cost savings.

2. Automating Supply Management

• Just-in-Time Supply Delivery: With MPS, supplies like toner and ink are automatically ordered and delivered just when needed. This prevents overstocking and reduces waste from expired or unused supplies, cutting unnecessary expenses.
• Usage Monitoring: Continuous monitoring of print usage helps detect overuse or inefficiencies, allowing for adjustments that prevent wasteful printing practices.

3. Reducing Print Volume

• Implementing Print Policies: Syncro can help implement print policies that encourage double-sided printing, black-and-white printing for drafts, and digital document storage. These practices reduce paper and toner usage, lowering costs.
• User Accountability: By assigning print quotas or monitoring individual usage, employees become more mindful of their printing habits, further reducing unnecessary print jobs.

4. Energy Efficiency

• Upgrading to Energy-Efficient Devices: Syncro’s MPS often involves upgrading to more energy-efficient printers and copiers. These devices use less electricity and often have features like sleep mode, which reduces energy consumption when not in use.
• Centralised Management: With centralised management of devices, power settings can be optimised across the organisation, ensuring devices are only on when needed.

5. Streamlining Processes

• Reducing Downtime: MPS reduces printer downtime through proactive maintenance and remote troubleshooting, ensuring that devices are always functional when needed. This reduces the need for costly emergency repairs and minimises disruptions.
• Document Workflow Optimisation: Syncro’s MPS can integrate digital workflows that reduce the need for printing altogether, such as electronic document management and cloud storage. This not only cuts costs associated with paper, ink, and maintenance but also enhances overall efficiency.

6. Improving Sustainability

• Reduction in Paper Waste: By promoting digital document management and setting defaults to duplex printing, MPS significantly reduces paper waste. Less paper use directly contributes to environmental sustainability.
• Recycling Programs: Many MPS providers, including Syncro, offer recycling programs for used toner cartridges and old equipment. Proper disposal and recycling of print supplies reduce the environmental impact.
• Lower Carbon Footprint: Fewer devices, optimised energy use, and reduced waste all contribute to a lower overall carbon footprint for your organisation, aligning with sustainability goals.

With Syncro’s Managed Print Services, organisations can achieve significant cost savings of up to 30% by optimising their print environment, automating supply management, reducing print volume, and streamlining processes. These actions also lead to improved sustainability through reduced paper and energy use, recycling initiatives, and a lower carbon footprint.